An inferior video and sound system and outside distractions can ruin a board meeting and cause inconsistencies in the information that attendees retain. A conference room system design should include choosing what types of audiovisual equipment to purchase, furniture placement strategies, and ways to block sounds that could interfere with what is occurring within a conference room.

Audio Visual Equipment

High-resolution videography, microphones, surround sound, and an interactive display will keep board members engaged and allow each participant to take an active role in a live meeting. A conference room system design should focus on where a group of attendees will be seated and the vantage point that will be supplied from each furnishing. Audiovisual equipment should support the material that is being presented and not detract from a room's layout or become an obstacle that will require seating to remain cramped.

Video equipment and speakers should be set up centrally, allowing everyone within a conference room to see and hear what is going on. For meetings that will require people to give speeches or participate in active question and answer sessions, group members can be directed to sit around a table.

Microphones that are anchored to a table will eliminate needing to shuffle people around when a new person will take on an active speaking role. Instead, a group of attendees can remain seated and use the microphones in front of them when they are going to be required to communicate aloud. 

An Interactive Display

If some meetings will feature remote guests, providing these attendees with an interactive display will help them feel as if they are present within the conference room. Interactive features include smart boards, movable screen layouts, and other hands-on features that will keep a board meeting engaging.

Distraction Blockers

Tile flooring can make prerecorded and live voices seem hollow and distant. The addition of carpeting will absorb sound waves. After the carpeting is added, the audio equipment that is used in a conference room will produce concentrated noise that is easy to comprehend. Sound absorption wall panels and drapes will aid in keeping outside distractions to a minimum.

Honking horns, loud motors, and other nuisance sounds won't mix with the audio that is being produced during a conference meeting. A room design may involve incorporating a company's color scheme or branding into the various materials that are used to block noise. Carpeting and wall and window coverings can all contain the same colors and prints.

For more information on a conference room system design, contact a company near you.